Factors to consider when Buying Office Furniture

Your office is the center of your organization. How it looks determines how work moves and how your workers are motivated. This means that the furniture and equipment therein is a reflection of the condition of your company.

Office equipment and supplies are quite necessary for the flawless running of business operations. Whether you are looking to buy a printer, a shredder or a stapler, you will be bombarded with lot many options. Which one will be right for you will depend on the nature and type of your business. While making a buying decision, you should also think about the reason behind the requirement of the equipment.


The first thing to consider while making a purchase decision is the estimated usage of the equipment. You need to consider how frequent the use will be, who will be using it and how the equipment will help you achieve higher productivity and efficiency.

End user

The skill level of the employee who is going to operate the equipment should be considered. You need to consider if the end-user will need proper training to operate the office equipment to its full potential and if that’s the case, what will be the cost of training?

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The other thing that you should consider when buying office machines and furniture is durability, operating cost and flexibility. Choose according to your needs and your budget.

Operating cost: capital cost and operating cost should be taken into account. Similarly, maintenance cost, repair cost, and space required for the machine also should be analyzed

Durability: office machine should be original, durable and lost lasting. Office machines are very expensive and it is not possible to purchase new machine every year. Therefore, the machine to be purchased must be free from problem of frequent break down. This also saves in repair cost . Easy to operate and flexible: office machine should be easy to operate and flexible. There shouldn’t be need of any additional training and specialization for handling of office machine. Machine should be usable for numerous purposes too.

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A new office design is fancy and refreshing but you should ensure that you can afford it. you should ensure that you have space enough to accommodate the new furniture or machines.


The first, most important factor is your office design budget. How much you are willing to spend on office furniture? This figure will determine the kind, quality and quantity of office fixtures. With a budget in mind, look for the best deals and highest quality furniture that limited resources can buy.



How large or small your office space is will determine the kind of furniture you buy as well. If you have only a few employees and a small space you can purchase larger co-working tables. But more employees in a small office require more tables. So, ensure they aren’t too small or uncomfortable.

Sourced from: http://yfsmagazine.com/2013/11/08/11-things-to-consider-when-buying-office-furniture-and-fixtures/